Repair letter templates
What problem needs to be fixed?
Start with the condition in your rental. TenantShield will match it with your location and organize the facts into a clear written request.
Mold or moisture repair letter
Create a written record of visible mold, dampness, leaks, or recurring moisture and request inspection and root-cause repair.
Choose location →No-heat repair letter
Document inadequate heat, ask for urgent restoration, and identify the housing framework that may apply to the rental.
Choose location →No-hot-water repair letter
Give clear written notice that hot-water service is unavailable or inadequate and request prompt inspection and restoration.
Choose location →Pest-infestation repair letter
Record the type and extent of an infestation and request an inspection, treatment plan, and repairs to likely entry points.
Choose location →Broken-lock or security repair letter
Provide written notice of a lock or entry-security defect and request an urgent, properly documented repair.
Choose location →Plumbing repair letter
Describe a leak, blockage, backup, or failed fixture and request inspection, repair, and written confirmation.
Choose location →Electrical-hazard repair letter
Record an electrical safety concern and request prompt assessment by an appropriately qualified professional.
Choose location →No-running-water repair letter
Provide written notice of interrupted water service and ask for urgent restoration and an explanation of the cause.
Choose location →Fire-safety repair letter
Document a smoke-alarm, carbon-monoxide-alarm, fire-door, or exit concern and request urgent correction.
Choose location →Structural-damage repair letter
Record cracks, movement, damaged stairs, ceilings, walls, floors, or other structural concerns and request professional assessment.
Choose location →Air-conditioning or cooling repair letter
Document failed or inadequate cooling, indoor temperatures, and any health impact, then request prompt inspection and restoration of landlord-supplied equipment.
Choose location →Roof, window, or water-intrusion repair letter
Record active leaks, damaged weatherproofing, or recurring water entry and request source repair before the condition causes additional damage.
Choose location →Sewage backup or sanitation repair letter
Give urgent written notice of sewage, wastewater, unusable sanitation fixtures, or contamination and request qualified cleanup and repair.
Choose location →Landlord-supplied appliance repair letter
Document a failed refrigerator, stove, oven, or other landlord-supplied appliance and request repair or replacement under the applicable lease and maintenance framework.
Choose location →Ventilation or indoor-air-quality repair letter
Describe failed ventilation, persistent fumes, smoke transfer, condensation, or inadequate airflow and request inspection of the source and building systems.
Choose location →Garbage or unsafe common-area letter
Record accumulated waste, missing receptacles, sanitation problems, or hazards in shared areas and request cleaning, removal, and prevention measures.
Choose location →